Union notes from Union / Management Meeting

Present – Michael Abraham, Dennis Cecere, Peggy Codding, Peter Cokkinias, Beth Denisch, Marti Epstein, Rich Grudzinski, Danny Harrington, Jonathan Holland, Teodros Kiros, Jeff Perry, Wendy Rolfe, David Scott, Jackson Schultz, and Will Silvio.  

Management – Jay Kennedy, Bill Whitney, Kari Juusela, Matt Marvuglio, Darla Hanley, Jeanine Cowan, Mac Hisey, Maria Bradley, Bill D’Agostino Chris Connors.

1. Jackson opened the meeting. Postini is taking e-mail out of the inbox that need to arrive. Can you turn it off? Bill D’Agostino – you can control spam, but it is very difficult. We get a report everyday at 9 pm. You can turn it off but you will still receive a quarantine report, we don’t shut it off globally yet. We are still trying to stop the spoof e-mails.
   
   Will  – Can you select what gets sent to postini?
   
   Bill – You can log in to postini and modify your filters.
   
   Jackson  – Can you send out an e-mail to the college about the procedures to modify your postini account?
   
   Bill – Yes, we will get an e-mail out.
   
   Rich – Why did we move to Google in the first place?
   
   Bill – we had to pick a place to house thousands of e-mail accounts, Google is better at that, and Google calendar started the process.
   
   Wendy – what protection do we have with Google mining? Google collects info and sells it to other companies.
   
   Bill – I don’t know if that’s true, I don’t think it is. We have Google for education, with different responsibilities. Josh Singletary has the information. The CTMI and 2238 can help with all your technology issues, Postini, the new portal, etc.
    
2. Ongoing contingency planning – Mac Hisey. We are beginning the work on the 150-accessibility project over break; high-rise buildings and what we can do for power back up to evacuate people if necessary. With 369 more students on campus in the new building, we are working on many contingency plans. 160 building construction is headed into winter, we have a tight schedule, and we are working on other possibilities if the building is not ready: room availability and dining hall. We are looking into insurance but it probably won’t cover the hotel rooms if necessary. We are just trying to raise the game on risk management; we want to be ready for as many possibilities as possible.
    
3. Jeanine – we are looking at an on-line repository for materials in a single place for all faculty. Harmony Department has a workgroup folder and we are working on getting a larger place for all faculty. The library holds all our copyright. We want to have a place where everyone will have access and it is legal. We will have all our assets in one place so we don’t need to re-invent the wheel.
    
4. Student safety and bicycles is becoming an issue around Boston. Several deaths in the area at other colleges. We need to educate the community to make sure we protect our students. We could bring security and possibly involve the consortium.